ACB of Virginia (ACBVA) 2026 Annual Convention
Registration & Liability Agreement
November 6–8, 2026
Fredericksburg, Virginia
Hosted at the Holiday Inn & Conference Center Fredericksburg

Assumption of Risk

I understand that participation in the 2026 ACBVA Annual Convention includes meetings, workshops, meals, social activities, vendor areas, hotel accommodations, and movement throughout the convention facility and surrounding areas. I acknowledge that participation involves inherent risks including illness, injury, falls, food-related reactions, transportation incidents, and loss of personal property. I voluntarily assume all such risks.

Transportation Acknowledgment

I understand that transportation to and from the convention venue, hotel, restaurants, or related activities may be provided informally by volunteers or other attendees. I acknowledge that such transportation is not a commercial service and is not operated by ACBVA. I voluntarily accept any risks associated with transportation provided by volunteers or fellow attendees and agree to release and hold harmless ACBVA, its officers, directors, volunteers, and agents from any claims arising from such transportation.

Release of Liability

In consideration of being permitted to participate in the 2026 ACBVA Convention, I hereby release and hold harmless the American Council of the Blind of Virginia (ACBVA), its officers, directors, committee members, volunteers, sponsors, exhibitors, and the Holiday Inn & Conference Center Fredericksburg and its staff from any and all claims, liabilities, damages, or causes of action arising from or related to my participation in this event.

Photography & Media Release

I grant permission to ACBVA to use photographs, video, or audio recordings taken during the convention for newsletters, website, social media, and promotional purposes. If I prefer not to be photographed or recorded, I will notify the convention committee in writing prior to the event.

Code of Conduct

I agree to conduct myself respectfully and professionally. ACBVA reserves the right to remove any participant whose behavior is unsafe, disruptive, or inconsistent with the mission of the organization.

Personal Responsibility

I acknowledge that I am responsible for managing my medications, assistive devices, mobility equipment, personal care needs, and transportation arrangements unless otherwise arranged in advance with ACBVA.

Medical Authorization

I understand that ACBVA does not provide medical insurance or on-site medical services. In the event of an emergency, I authorize ACBVA representatives to seek emergency medical treatment on my behalf if I am unable to do so and understand that I am financially responsible for any related medical costs.

Voluntary Emergency Medical Information (Optional)

Please list any medical conditions, allergies, mobility limitations, or other information that may assist emergency responders if necessary:

This information will only be used in the event of an emergency.

Agreement & Participant Information

In the ACBVA online webforms, your agreement serves as your legal signature attesting that you acknowledge that you have read and understand this Registration and Liability Agreement and voluntarily agree to its terms.